Track Every Mine.
Verify Every Worker.
Protect Every Dollar.
MineTrack is a national mining compliance, workforce, payroll and revenue assurance platform built to prevent ghost workers, duplicate payments, licence abuse and revenue leakage across the mining sector.
The Problem
The Mining Sector Loses Millions Through Weak Controls
Without proper digital infrastructure, mining compliance becomes vulnerable to fraud, corruption and sustained revenue leakage.
Ghost Workers
Fake employees added to payroll, draining public funds through fraudulent payments.
Duplicate Identities
The same person registered multiple times with different IDs and bank accounts.
Fake Recruitment
Weak onboarding processes allow unverified workers into the payroll system.
Paid Without Attendance
Workers receiving salaries without verified site presence or recorded work hours.
Payroll Manipulation
Senior users overriding controls to approve suspicious or blocked payments.
Licence Abuse
Hidden ownership structures and licence conditions being systematically violated.
Under-Declared Production
Mines reporting lower extraction volumes to reduce royalty obligations.
Unpaid Royalties
Tax gaps and unpaid royalties due to weak monitoring and enforcement capacity.
Weak Inspection Evidence
Paper-based inspections with no GPS verification or photographic evidence.
Limited Transparency
Citizens and auditors cannot access basic mining compliance data or ownership records.
The Platform
One National System for Mining Integrity
MineTrack creates a single trusted digital infrastructure for mining licences, workers, payroll, attendance, inspections, production, royalties, tax, audit trails and investigations.
Mine Registry
Central record of every mine, licence, owner, director and beneficial owner with complete ownership chain visibility.
Worker Verification
Workers upload ID documents and bank details for multi-layer verification before payroll eligibility is granted.
Payroll Assurance
Every payroll submission is cross-checked against verified identity, active contracts, attendance records and duplicate fraud alerts.
Senior Level Audit
Every approval, override and sensitive action by senior users is permanently logged and externally auditable.
Production and Revenue
Production declarations, royalty payments and tax records are continuously monitored for under-declaration and anomalies.
Public Transparency
Approved public mining data can be searched by citizens and investigators without exposing private worker or investigation records.
Workflow
How MineTrack Works
A complete end-to-end workflow from mine registration through to revenue collection and fraud investigation.
Register Mine
Mines are registered with licence, ownership, location and compliance details. All beneficial owners and directors are recorded.
Recruit and Onboard
Mines recruit and onboard workers through the platform. Every application creates a verifiable record.
Verify Identity
Workers upload ID documents. Senior users verify them with full audit accountability at every step.
Confirm Attendance
Daily attendance and GPS-verified site presence provide the foundation for clean payroll validation.
Audit Payroll
Payroll is systematically checked for ghost workers, duplicate accounts, bank changes and suspicious approvals.
Track Production
Production declarations, royalties and tax are reconciled against mine capacity and historical patterns.
Investigate Risk
Suspicious records trigger automated alerts, open cases and route to anti-corruption review workflows.
Register Mine
Mines are registered with licence, ownership, location and compliance details. All beneficial owners and directors are recorded.
Recruit and Onboard
Mines recruit and onboard workers through the platform. Every application creates a verifiable record.
Verify Identity
Workers upload ID documents. Senior users verify them with full audit accountability at every step.
Confirm Attendance
Daily attendance and GPS-verified site presence provide the foundation for clean payroll validation.
Audit Payroll
Payroll is systematically checked for ghost workers, duplicate accounts, bank changes and suspicious approvals.
Track Production
Production declarations, royalties and tax are reconciled against mine capacity and historical patterns.
Investigate Risk
Suspicious records trigger automated alerts, open cases and route to anti-corruption review workflows.
Access
Secure Portals for Every Entity
Role-based access ensures each user type sees only the tools and data they are authorised to access.
Government Control Centre
Ministry users, compliance officers, payroll auditors and anti-corruption investigators.
Government Sign In →Mine Operator Portal
Mine owners, directors, HR managers, payroll officers and supervisors.
Mine Operator Sign In →Worker Portal
Workers uploading ID, completing onboarding and viewing verification status.
Worker Sign In →Inspector Field Access
Field inspections, GPS check-ins, evidence capture and compliance reports.
Inspector Sign In →Bank Verification Portal
Authorised bank account verification and payment integrity checks.
Bank Portal Sign In →Tax and Royalty Portal
Production, royalty, tax and revenue assurance teams.
Tax and Royalty Sign In →External Auditor Portal
Approved external audit and oversight bodies with read-only access.
Auditor Sign In →Public Transparency Portal
Citizens, journalists, civil society and investors accessing approved public mining data.
Open Public Portal →Capabilities
Built to Protect Public Money
MineTrack turns mining compliance from a paper-based process into a secure, auditable national intelligence platform.
Block Suspicious Payroll
Prevent fraudulent payments before they reach bank accounts through multi-layer validation.
Detect Duplicate Workers
Identify the same person registered with multiple IDs, photos and bank accounts.
Prevent Ghost Workers
Stop fake employees from being added to payroll through document and attendance gating.
Audit Senior Approvals
Track every override and sensitive action taken by senior users with full accountability.
Identify Royalty Gaps
Surface unpaid royalties and tax discrepancies through automated reconciliation.
Flag Production Anomalies
Detect under-declaration of extraction volumes against licence capacity.
Strengthen Accountability
Enhance inspection evidence quality and compliance tracking with GPS and photo verification.
Enable Public Trust
Provide structured transparency to citizens and civil society while protecting sensitive records.
Worker Verification
Verification That Government Can Audit
Workers upload ID, proof of address, bank confirmation and supporting documents through their own secure portal. Senior mine users review and approve each step. Every action is logged and visible to authorised government auditors.
Identity Document Verification
Workers upload valid government-issued ID through their secure portal. Documents are reviewed and approved by authorised senior users before payroll eligibility is granted.
Senior Approval with Audit Trail
Every approval action is permanently recorded. The approver identity, timestamp, device and location are logged and visible to government auditors.
Externally Auditable Records
Authorised government personnel can review all verification decisions. Suspicious approval patterns trigger automated risk alerts for investigation.
Eligibility Gating Before Payment
No unverified worker can be included in a payroll submission. Bank confirmation, active contract and attendance records are all required before approval.
Live Verification Status
Verification Rules
- —No ID document, no payroll eligibility
- —No verified bank account, no payment
- —Every senior approval is permanently auditable
- —Duplicate IDs and bank accounts are flagged automatically
- —Government can investigate suspicious approval patterns
Anti-Corruption
The System Audits the People at the Top
MineTrack monitors mine directors, payroll officers, HR managers, licensing officers, inspectors and senior approvers — not just workers.
Rapid ID Approvals
Senior user approving too many worker identities within a short time window. Possible batch fraud.
Payroll Override Applied
Override applied to a blocked worker with multiple active fraud flags on file.
Bank Account Changed Before Payroll
Bank details modified 48 hours before payroll submission deadline.
Licence Ownership Conflict
Licence approved with undisclosed beneficial owner connection to a government official.
Inspection Closed Without Evidence
Compliance notice closed without uploaded resolution evidence or GPS confirmation.
Declaration Edited After Submission
Production declaration modified after original submission without a recorded reason.
Transparency
Public Mining Data Without Exposing Private Records
The public portal gives citizens, journalists and civil society approved visibility into registered mines and compliance data, without exposing any sensitive worker or investigation records.
Open Public PortalAvailable to citizens and journalists
- ✓Registered mines
- ✓Licence status
- ✓Licence holder
- ✓Region and province
- ✓Mineral type
- ✓Compliance rating
- ✓Royalty payment status
- ✓Suspended mines
- ✓Published audit summaries
Secured for privacy and investigations
- —Worker personal data
- —National IDs
- —Bank account details
- —Payroll figures
- —Investigation notes
- —Whistleblower identities
- —Internal audit trails
Security
Secure by Design
Enterprise-grade security infrastructure built to protect sensitive mining data and ensure compliance with government standards.
Role-Based Access Control
Granular permissions based on user roles and organisational hierarchy.
Multi-Tenant Data Isolation
Complete data separation between different organisations and user groups.
Immutable Audit Trails
Every action is permanently logged and cannot be modified or deleted.
Two-Factor Authentication
Multi-factor authentication enforced on all portals for enhanced account security.
Government-Restricted Records
Sensitive data is only accessible to authorised government personnel.
Investigation Data Protection
Active investigation records are protected from general user access.
Tenant-Level Permissions
Fine-grained access control at the organisation and department level.
Sensitive Data Encryption
Encryption and access controls applied to all personal and financial information.
Document Verification Logs
Complete tracking of document uploads, reviews and approvals.
Exportable Audit Packs
Generate comprehensive audit reports for compliance and investigation use.
Mine Operator Portal
Everything Your Mining Company Needs to Stay Compliant
From licence application to monthly payroll submission and production declarations, the Mine Operator Portal is your company's single interface for all regulatory obligations.
Register Your Company
Submit company registration details, ownership structure, directors and beneficial owners. All politically exposed persons must be declared.
Apply for a Mining Licence
Select licence type: exploration, mining, processing or artisanal. Provide site coordinates, approved area and target minerals.
Upload Supporting Documents
Attach environmental permit, safety certificate, proof of land rights and company registration documents.
Government Review
A licensing officer reviews your application. You will be notified of approval, rejection or requests for additional information.
Receive Licence
Upon approval, your licence is issued digitally with expiry date, conditions and approved capacity. Renewals are tracked automatically.
Operator Obligations
Ready to Register?
Access the Mine Operator Portal to register your company, apply for a licence and manage compliance obligations.
Mine Operator Sign InAccess requires government-issued operator credentials
Ready to Strengthen Mining Compliance?
MineTrack helps government, regulators and mining stakeholders create a transparent, auditable and fraud-resistant mining sector.